Privacy Policy for the European Chatbot & Conversational AI Summit
Overview
Conversational & Generative AI Ltd, the organizers of The European Chatbot & Conversational AI Summit, collects and processes personal data carefully, following relevant laws. This policy explains the types of data we collect, how we use it, and your rights over your information.
Controller Information
The company responsible for your data is Conversational & Generative AI Ltd. You can contact us at:
- Company Number: SC778644
- Address: 13/6 Fairfield Gardens, EH10 6UP, Edinburgh, Scotland
- Email: office@theeuropeanchatbot.com
- Website: https://theeuropeanchatbot.com/
Types of Data Collected
- User Data: Includes personal details like your name, email, payment information, and anything else you provide when registering, purchasing tickets, or filling out forms.
- Technical Data: Automatically collected data such as browser type, device information, IP address, and other online activities when using our website.
Use of Cookies
We use cookies to enhance your experience on our website, analyze traffic, and remember preferences like usernames. You can control cookies through your browser, but disabling them may affect site functionality.
How We Use Your Data
- Communication: To stay in touch with you, provide updates, and send information about our services.
- Improvement: To improve our services by analyzing trends and using anonymous data.
Legal Basis for Processing
We process your data to fulfill contracts, meet legal obligations, and support legitimate business interests. We will ask for your consent before sharing your data with third parties.
Data Sharing
We may share attendee information, like names and companies, with our event partners for reservations and identification purposes.
Data Retention
We keep your data for as long as necessary, up to five years after our service relationship ends, depending on the type of data.
Your Rights
You have the right to:
- Access: Request details of your personal data.
- Correction: Update or fix your data.
- Deletion: Ask to delete your data (subject to conditions).
- Objection: Object to data processing for certain purposes.
- Restriction: Limit how we process your data.
- Portability: Get your data in a format to transfer elsewhere.
To exercise your rights, contact us with your details. We may require additional information to verify your request. If you believe your rights are not respected, you can contact your local data protection authority.
Security Measures
We use security measures like encryption and firewalls to protect your data. If there is a breach that could affect your privacy, we will notify you.
Policy Changes
We may update this policy and will notify you of significant changes. The latest version is always available on our website.
***Sponsored Content
The European Chatbot & Conversational AI Summit 2025 agenda includes sponsored content provided by our valued sponsors and partners. By attending —whether in person or online—you consent to sharing your profile information (including name, company, title, and email) with the sponsor . This information may be used for in-app communication during the event and/or for follow-up outreach via email after the event.
We take your data privacy seriously. All sponsors are required to comply with the General Data Protection Regulation (Regulation 2016/679) (“GDPR”) standards. Sponsors must also provide an opt-out option for any follow-up communications. If you have any questions or concerns about data sharing during the event, please contact us at office@theeuropeanchatbot.com.